We have spoken to thousands of New Zealand employers about ways to improve the way they track the hours' employees work and where required what job/task they are working on.
While we believe that real-time data capture, such as with TimeHub (clock in/out), is the most accurate option, we recognise that this does not suit every business or situation. Therefore we started to look at other ways we could help.
Rather than adopt a "one size fits all" approach we wanted to create a range of tools to improve how employee time is recorded.
This lead us to create the next best thing to TimeHub - MyTimesheets, a simple, mobile optimised, digital tool which allows employees to record and submit their timesheets and then once approved have the data feed to any payroll system or job costing system.
YOU KNOW THE SCENARIO:
The week has just finished and you're waiting for your staff to hand in their timesheets so you can complete their pay and bill your customers.
Normally you have to spend a good part of the day entering timesheets and chasing staff who have forgotten to complete theirs – wasting precious time that could
be better spent on other activities.
WELL, NOW THERE IS A SOLUTION!
Imagine what would happen if your staff could complete their timesheets via a Smartphone, Tablet or PC ready for your review and approve before exporting straight to your payroll system.
Imagine being able to have staff enter timesheets anywhere, with or without an internet or data connection.
Imagine if the same digital timesheet data could be used to track time spent on jobs, tasks or projects and update your job costing system.
Imagine if you could also capture piece/pick rates for staff based on the work the are doing.
Imagine being able to track paid and unpaid breaks.
Imagine if your staff could use their cellphone to track hours worked or start and finish times in near real-time. No more chasing illegible, inaccurate timesheets.
Imagine if your staff could apply for leave and have it approved so that it goes straight into your payroll in the correct week.
Imagine being able to message your staff via their timesheet!
Imagine if you could also manage all this from your Smartphone, Tablet or PC anywhere in the world so long as you have internet.
THINK OF THE TIME AND MONEY YOU’LL SAVE!
No more late or lost timesheets
No more lost charges
The payroll data entry only takes a few seconds
Staff can submit their timesheets during the day, at the end of the day, weekly or as soon as they finish jobs.
Works with or without Labour/Job Costing
No expensive hardware to buy
Works with any Smartphone, Tablet or PC with an internet connection.
This (and more) is possible with MyTimesheets.
Any business where staff complete paper timesheets including..
Trades and Service Industries
Building and Construction
Farming, Orchards or Vineyards
Retail and Hospitality
The list is limitless
HOW DOES IT WORK? - It is as simple as ABC
A) Hourly, Daily or Weekly Employees complete their timesheets in MyTimesheets using a Smartphone, Tablet or PC. These devices can even be shared devices where more than one employee completes their timesheet using the same device. By using MyTimesheets, they can pull out their mobile phone, open their timesheet and enter the hours worked, job worked on, apply for leave etc.
B) Then Hourly, Daily or Weekly you, your managers or payroll admin etc can log in and View, Edit, Approve and Report on the completed timesheets in your MyTimesheets Employer Portal using a Smartphone, Tablet or PC.
C) Then at the end of the week, you can export the data to your payroll and thus eliminate any keying. If you are tracking time data for jobs, you can export this data on an "as required" basis Hourly, Daily or Weekly.
Rather than take our word for how much time and money MyTimesheets will save your business, why not book a call with one of our Time and Attendance Specialists, who, after analysing your business needs will be able to take you through a no obligation, 15-minute demo of MyTimesheets.
Yes, that's right, MyTimesheets is so simple you will be convinced in minutes and then once you are ready to join our No Paper Timesheets Movement, getting you set up doesn't take much longer.
Why waste more time when you could easily know Who Worked When today.
To book a time, you can use the little Drift pop chat window on the right to chat with a human, email firstname.lastname@example.org or if you are "old school" and you want to talk to a human, you even call us on 06 650 7297.
We would love to help you take time and cost out of managing employee timesheets.